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Designated SEA Reviewers/
ECOE Approvers
Independent Project Districts with more than 100 identified migratory students are responsible for having a staff member serve as the Designated SEA Reviewer/ECOE Approver, or Reviewer/Approver. If a district has less than 100 identified migratory students, the ESC may serve as the Reviewer/Approver.7
The Reviewer/Approver is responsible for reviewing all COEs and SDFs for accuracy and completeness, as well as signing the COE as the second signature. “The Reviewer’s/Approver’s signature certifies that the COE has been reviewed by a district official and that no concerns exist regarding the eligibility of any of the children listed on the COE.” 8 The role of the Reviewer/Approver is crucial in implementing the State’s plan for quality control.9
The training for Reviewer/Approver must be conducted separately from the ID&R Training. The Reviewer/Approver must complete both the annual ID&R and Reviewer/Approver trainings before they are allowed to proceed with their responsibilities.
During the Reviewer/Approver training, it is highly encouraged to offer multiple opportunities to examine COEs and SDFs for accuracy. It is acceptable to create mock COEs and SDFs to practice reviewing during this training. The responsibilities of the Reviewer/Approver and their role in the eligibility process should be thoroughly explained.
Trainers should emphasize the correct process when reviewing COEs and SDFs for accuracy. The flowchart below shows the eligibility review process at both the district and ESC levels.
- The initial recruiter may need to revisit the family to obtain additional information, or
- A second recruiter may be asked to visit the family to clarify information obtained by the initial recruiter
the ESC Reviewer/Approver signs the COE.
- The ESC should maintain a copy of every COE and supporting documentation forwarded to TEA, including email correspondence.
If after seeking clarification
and additional information
the ESC Reviewer/Approver
no longer has eligibility
concerns,
eligibility
determination is made.
The ESC will contact the LEA in
writing with the determination
by TEA and ensure any
necessary next steps are
addressed.
- A copy of the COE is sent to the parents after the Reviewer/Approver signs the COE.
-
A copy of the COE is provided to the TX-NGS Data Entry Specialist
- if using a paper COE, to encode the data into TX-NGS and current enrollment line, or
- if using an ECOE, to enter the current enrollment line.
the ESC Reviewer/Approver signs the COE.
- The initial recruiter may need to revisit the family to obtain additional information, or
- A second recruiter may be asked to visit the family to clarify information obtained by the initial recruiter
- A copy of the COE is sent to the parents after the Reviewer/Approver signs the COE.
-
A copy of the COE is
provided to the TX-NGS Data
Entry Specialist
- if using a paper COE, to encode the data into TX-NGS and current enrollment line, or
- if using an ECOE, to enter the current enrollment line.
If after seeking clarification
and additional information
the ESC Reviewer/Approver
no longer has eligibility
concerns,
eligibility
determination is made.
If all eligibility requirements
are NOT met,
the family is
determined ineligible for the
MEP. The ESC
Reviewer/Approver will notify
the LEA immediately of this
determination.
-
The ESC Reviewer/Approver
reviews the documentation
submitted and
- The initial recruiter may need to revisit the family to obtain additional information, or
- A second recruiter may be asked to visit the family to clarify information obtained by the initial recruiter
- The ESC should maintain a copy of every COE and supporting documentation forwarded to the TEA, including email correspondence.
The ESC will contact the LEA in writing with the determination by the TEA
and ensure any necessary next steps are addressed.
Show references >
7 Texas Education Agency, Texas Manual, p. 2.26.
8 Texas Education Agency, Texas Manual, p. 5.21.
9 Texas Education Agency, 2019-2020 and 2020-2021 Texas Manual for the Identiÿcation and Recruitment of Migrant Children (Texas Education Agency, 2019), p. 5.22
10 Texas Education Agency, 2019-2020 and 2020-2021 Texas Manual for the Identiÿcation and Recruitment of Migrant Children (Texas Education Agency, 2019), p. 5.21.